The Western Uusimaa Wellbeing Services County, located in the Western Uusimaa region of Finland, has recently taken on the responsibility of providing health, social, and rescue services, as well as school psychologist and social services, to residents of 10 cities and municipalities.
As of January 1, 2023, the organization has been up and running, serving the communities of Espoo, Hanko, Inkoo, Karkkila, Kauniainen, Kirkkonummi, Lohja, Raasepori, Siuntio, and Vihti.
The establishment of this new organization posed a significant challenge: they needed to find a solution for procurement that would enable them to manage their resources efficiently and effectively. This included thousands of users who required an online solution for ordering goods and services, as well as automated invoice processing, 3PL warehouse management, and bookkeeping automation.
To address these needs, the Western Uusimaa Wellbeing Services County conducted a public tendering process in the summer of 2022, seeking a user-friendly and easily integrated eProcurement solution. Roima Intelligence was ultimately awarded the contract and set to work implementing a system that would allow users to view and select products and services, get approval from supervisors, and automate the invoice-matching process.
In a remarkable feat, Roima Intelligence completed the first phase of the implementation project in just four months, enabling the Western Uusimaa Wellbeing Services County to go live with the new eProcurement system in January 2023. With this solution in place, the organization is poised to streamline its procurement processes, reduce costs, and increase transparency and accountability.
What is eProcurement?
eProcurement refers to the process of using electronic methods to conduct procurement activities, such as sourcing, procurement planning, bidding, and contract management. It involves the use of technology to automate procurement processes and reduce the need for manual intervention.
eProcurement systems typically include a variety of tools and applications, such as electronic tendering, e-auctions, supplier management, contract management, and invoice automation. These systems can be used in both the public and private sectors to improve the efficiency and effectiveness of procurement activities, reduce costs, and increase transparency and accountability.
Overall, eProcurement can help organizations streamline their procurement processes, reduce paperwork and manual tasks, improve compliance, and risk management, and increase access to a larger pool of suppliers, which can lead to better prices and higher-quality goods and services.
